Steps For Email Migration Process

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Email migration is necessary when your current email platform is not serving your purpose. Though it might seem a bit complicated at the beginning, if you know the right process, then it’s nothing so difficult. Here are the steps you should follow for email migration.

Planning

This is the initial stage of the email migration process, and here, you have to examine the risks and impacts you can that you should expect. You need to do a thorough system review so that you can find out how much data need to be transferred. You can transfer address books, calendar appointments, and other things.

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Email Repository

You must create an email repository before going to the new system. This step will lower the risk of data loss. So, in case any unexpected event occurs, and the migration process doesn’t complete and stops in the middle, the email repository will save your day.

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Email Policies

Now you need to know the email policies and what you can transfer to the new system, and what you can’t. Some of the things have to stay archived, and you will know about it too.

Communication Plan

You must communicate with your end-users properly and continuously so that they know what to expect. So, emails will be sent to the end-users informing them about the changes that are going to take place.

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Expect Interruptions

As the data transfer takes place in the background before the migration goes live, the end-users may have disruption to their work. So, a few hours of email downtown must be expected.

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Support

During the entire email migration process, you can address various questions and concerns and provide the necessary support you need to resolve the issues. The issues are dealt with one at a time.

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Documentation

The email migration consultants will explain the entire process so that you can achieve a smooth project. In case any key technical person leaves the organization, you can then operate emails properly without any external help.

By knowing these steps, you will be well prepared before you move to the new platform. You can avoid the uncertainties and adapt to the new platform fast. If you already know how to complete this process, you can ensure a smooth transition.