If you need to exchange a vast number of emails, then your current email platform may not be adequate to hold so much data. So, you need to migrate email to the cloud. It is a complex process, and you need a lot of experience to do so. Here are some things you need to consider before migrating email to the cloud.
Access Hosted Email
It is expensive to maintain, manage and secure email servers on-premises. The data is archived to a cloud platform like Hosted Exchange or Office 365. This will reduce the cost of maintaining data in-house. The office staff won’t suffer from the burden of looking after the security aspect of emails.
Automate The Process
You should leverage a trusted migration service that has the ‘drag and drops’ commands. You can then decide easily what archives to move, syncing folders, etc. The process becomes simpler this way.
Set A Migration Path
You need to complete the preliminary steps first before starting the migration process. This includes cleaning up the present mailbox shortcuts so that there is no confusion.
You need to set up a path so that the emails can be properly archived to the proper folders after the migration. You should write down the steps, if necessary, and then create your migration path.
The email archives often have sensitive information, and these must be protected. The migration tool you will use must have good data security features so that the data remains protected. Otherwise, those with ill intentions can steal sensitive information and get you into trouble.
You may encounter several problems during the email migration process. You need to understand that this is normal and must be handled well. You must maintain all the compliance regarding email migration to the cloud.